Jobs at Harper

Front Desk Assistant - President's Office

Apply now Job no: 494617
Work type: Part time
Location: Harper College Main Campus (Palatine)
Categories: Classified Staff
Salary: $17.89 - $22.74
Division: President's Office
Department: Office of the President

Schedule Information

9:00 am - 2:00 pm

Hours per Week Approximately 25 hours per week during the school year; approximately 20 hours per week during summer. 

Prorated Sick & Vacation; Holiday Pay; and 2 Harper Tuition Waivers per semester

Work Conditions

Work is primarily indoor and sedentary in nature. Flexibility with work schedule required on occasion (early mornings, evenings and weekends). This position is not eligible for hybrid or remote work.

Duties of Position

Acts as the first point of contact for the President’s Office. Provides high quality, enthusiastic customer service to students, faculty and staff. Provides high level clerical and reception support for the President’s Office. Maintains the confidentiality of the office and privacy for sensitive information. Provides support and back-up for the Administrative Coordinators in the operational details of the office.

Provides reception and general office support for the President’s Office. Greets visitors and answers, screens and directs phone calls.

Logs calls and distributes messages, as needed. Provides information and answers questions for individuals and refers them to appropriate resources as needed.

Assists with monitoring budget activity and makes recommendations for transfers or adjustments. Processes invoices, check requisitions and other expenditure information and maintains appropriate records for specified programs and projects. 

Opens, sorts and distributes incoming office mail. Assists in mail preparation as needed.

Places online service requests with campus Facilities, IT Service Desk, office supply vendor, and others as needed.

Provides support for events and meetings, such as room scheduling, catering orders, response follow-up, assembling materials and scheduling/confirming appointments.

Provides clerical assistance including proofreading, copying/scanning, and assembling materials.

Assists with projects as needed.

Performs other duties as assigned.

Committed to the values and mission of Harper College.

Educational Requirements High school graduate or equivalent. Some college preferred.
Experience Requirements

Three years general office experience required. Proficiency using Microsoft Office (Outlook, Word, Excel, PowerPoint) and internet. Excellent written and verbal communication, organizational and critical thinking skills required. Detail oriented; self-starter with high motivation. Able to meet deadlines. 

Application Review Date

Applications are accepted until the position is filled though priority will be given
to applications received on or before: March 21, 2023.

Required Documents:

***A resume and cover letter are required to complete the application process*** 

* Official transcripts required upon hire
* Employment is contingent upon Criminal Background Check.
* Employment sponsorship is not available.

Harper College is an Equal Opportunity Employer. We strive to create an inclusive learning and working environment where individual differences and identities are respected, valued and embraced. We encourage women, people from historically underrepresented groups, individuals with disabilities and veterans to apply.

Advertised: Central Standard Time
Applications close:

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Last Updated: 3/13/23