Jobs at Harper

Administrative Assistant

Apply now Job no: 494457
Work type: Full time
Location: Harper College Main Campus (Palatine)
Categories: Classified Staff
Salary: $41,106 - $53,469
Pay Grade: CS Hourly FT 1950
Division: Provost
Department: Student Success

Schedule Information: Monday - Friday from 8:00 a.m. - 4:30 p.m. Flexibility with work schedule required on occasion (early mornings, evenings and weekends).

Hours per Week: 37.5

Benefits: Health, Dental, Life & Disability; Sick, Vacation & Holiday Pay; Personal Business; Harper Tuition Waivers; and Professional Expense

Work Conditions:  Work is primarily indoor and sedentary in nature.

Duties of Position: Responsible for providing high level administrative assistance for programs and functions that reside under the purview of the Associate Provost for Student Success.  Maintains the confidentiality of the office. Acts as representative for the office. Provides support and back-up for special projects and events.

Works with the Associate Provost to coordinate activities for the areas of Office of International Education, Honors/Phi Theta Kappa, and Social Justice Studies.

Coordinates with the Interdisciplinary Programs Office on planning for Convocation, Graduation, and related auxiliary events.

Supports the organizational needs of the annual Distinguished Faculty nomination and selection process.  Works jointly with the Associate Provost in assuring that information is appropriately disseminated and procedures are carefully followed.

Provides administrative support for shared governance and other committee meetings.

Supports Associate Provosts in management of the budget in the Provost’s area (i.e., budget exceptions, budget requests, surplus budget management, etc.).

Monitors budgetary expenditures, as needed.  Processes invoices, check requisitions and other expenditure information and maintains appropriate records for specified programs and projects.  Assembles information for budget preparation and end of the year reports for the Area of the Provost. Prepares reports throughout year on across division costs and use of resources.

Arranges and manages communications, appointments, calendars, and schedules meetings and travel.

Provides office support for the Associate Provost and Provost, as needed and serves as back-up to the Administrative Coordinator of the office.

Greets visitors and answers telephone, screens and channels calls, takes and distributes messages. Provides information and refers individuals to appropriate resources as needed.

Manages office workflow, gathering information, preparing reports, corresponding with internal and external personnel on projects.   

Assists with special projects as needed.

Performs other duties as assigned.

Educational Requirements:  A.A. or equivalent experience with specialized training in office skills including Microsoft Office (Word, Excel, PowerPoint, Outlook) required.  Adobe and SharePoint skills preferred.

Experience Requirements:  4 years progressively responsible administrative assistant experience required with emphasis in project management preferred.  Excellent verbal and written skills required.  Must be self-starter with high motivation.  Able to perform under deadlines.  Committed to values and mission of Harper College.  Provides high quality, enthusiastic customer service to faculty, administration, students, and colleagues.

Application Review Date: Applications are accepted until the position is filled though priority will be given to applications received on or before: September 15, 2022.

Required Documents: ***A resume and cover letter are required to complete the application process***

* Official transcripts required upon hire 
* Employment is contingent upon Criminal Background Check.
* Employment sponsorship is not available.

Harper College is an Equal Opportunity Employer. We strive to create an inclusive learning and working environment where individual differences and identities are respected, valued and embraced. We encourage women, people from historically underrepresented groups, individuals with disabilities and veterans to apply.

Harper College is an Equal Opportunity Employer. We strive to create an inclusive learning and working environment where individual differences and identities are respected, valued and embraced. We encourage women, people from historically underrepresented groups, individuals with disabilities and veterans to apply.


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Last Updated: 6/23/22