Jobs at Harper

Scheduling Specialist Enrollment Services

Vaccination and Testing Mandate
See Illinois Governor J.B Pritzker’s mandate regarding vaccination/testing requirements for Higher Education and Harper’s implementation. https://www.harpercollege.edu/cleared/index.php

Apply now Job no: 494357
Work type: Full time
Location: Harper College Main Campus (Palatine)
Categories: Professional/ Technical
Salary: $54,461 - $68,076
Division: Provost
Department: Enrollment Services

Schedule Information: Monday – Friday 8:00am – 4:30pm

Hours per Week: 37.5

Benefits: Health, Dental, Life & Disability; Sick, Vacation & Holiday Pay; Personal Business; Harper Tuition Waivers; and Professional Expense

Working Conditions/Physical Requirements: Work is indoor and sedentary in nature.

Duties of Position: Responsible for initiating and supervising the development of the master class schedule, schedules all academic classroom facilities. Assists with the oversight of class-assigned faculty, maintains various related data bases including College course fees. Schedules academic spaces on all Harper campuses. Administers student evaluation process for faculty

Initiates and supervises the development of the master class schedule each semester, ensures accuracy of the schedule and maximum utilization of classroom facilities. Rolls the class schedule each term. Ensures a uniform collegewide appearance of the schedule including section comments, cancellation notifications, and room change information. Implements schedule policy as set by academic deans and the Provost/Associate Provost of Curriculum and Instruction.

Schedules all academic classroom facilities for the use of classes, exams, conferences, meetings and other requests. Develops and interprets facilities policy and maintains, refines and implements the facilities management software. Serves on college construction and facilities committees as needed. Keeps up to date identical records in both the Student Information System and room scheduling software.

Provides academic divisions with division room priorities Enforces priority room procedures (as approved by academic deans/provost/associate provost) during the schedule-building time for a semester. Ensures that every section on the schedule has a room assignment.

Serves on college construction and facilities committees as needed.

Administers student opinionnaires, tabulates reports by department areas and distributes to academic divisions.  Archives student opinionnaire records and communicates with faculty and deans on evaluation process and timeline. 

Coordinates with Accounting Services the chart of accounts for academic departments and the course master file, and other ICCB reports.

Works with the Business Office/Student Accounts to assign proper fees for specialty programs (dual credit, apprenticeship cohorts, corporate sections.).

Prepares exhibits for approval by the Board of Trustees as needed including the annual Course Fee Changes and the academic calendar.

Works with the Registrar’s Office on the development of important student dates: refunds, midterms, withdrawals, final exams. Responsible for the development and appropriate distribution of the Final Exam Schedule each semester.

Ensures courses offered via the ILCCO network, Internet Course Exchange are correctly scheduled and coded in the Student Information System. If needed, can act as liaison between the DOIT coordinator (site supervisor), department chairs/coordinators, and division office schedulers to ensure seat management.

Assists Information Technology regarding problems arising with class schedules and. Payroll. Tests software updates and ensures smooth transitions to new institutional software packages affecting registration and rooms.

Assists the Registrar’s Office regarding problems arising with class schedules, prerequisites, cross-listings, etc.

Serves as a standing member of the Shared Governance Facilities Committee, and other appropriate College committees as they pertain to facilities management.

Provides support to the division schedule coordinators in the inputting of the academic schedule of courses and activation and assignment of faculty to sections. Assists with payroll issues as needed, working with the Payroll department to ensure Fusion/Banner interface is correct. Conducts regularly scheduled training sessions with division scheduling coordinators.

Teaches Academic Operations Managers the setups in the Student Information System regarding sections, coding, schedule proofing, and faculty assignments/payments/contact hours.

Assists the University Center with room scheduling for on-campus classes for four universities as needed.

Performs related duties as assigned including special events, reports, and projects.

Educational Requirements: Bachelor’s degree required.

Experience Requirements: Minimum three years’ experience with classroom scheduling and or curriculum at an educational institution preferred. Familiarity with PC software and database maintenance required. Must have excellent spelling and proofreading skills, expert knowledge of capitalization, punctuation, and grammar rules, and be very detailed-oriented.

Application Review Date: Applications are accepted until the position is filled though priority will be given to applications received on or before: June 22, 2022.

Required Documents: ***A resume and cover letter are required to complete the application process***

* Official transcripts required upon hire 
* Employment is contingent upon Criminal Background Check.
* Employment sponsorship is not available.

Harper College is an Equal Opportunity Employer. We strive to create an inclusive learning and working environment where individual differences and identities are respected, valued and embraced. We encourage women, people from historically underrepresented groups, individuals with disabilities and veterans to apply.

Harper College is an Equal Opportunity Employer. We strive to create an inclusive learning and working environment where individual differences and identities are respected, valued and embraced. We encourage women, people from historically underrepresented groups, individuals with disabilities and veterans to apply.


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Last Updated: 6/23/22