Jobs at Harper

Program Assistant to the Office of International Education

Vaccination and Testing Mandate
See Illinois Governor J.B Pritzker’s mandate regarding vaccination/testing requirements for Higher Education and Harper’s implementation. https://www.harpercollege.edu/cleared/index.php

Apply now Job no: 494183
Work type: Full time
Location: Harper College Main Campus (Palatine)
Categories: Classified Staff
Salary: $18.75 - $24.19
Pay Grade: CS Hourly FT 1950
Division: Provost
Department: Interdisciplinary Student Success

Schedule Information: Mon - Fri 8:00 AM - 4:30 PM

Hours per Week: 37.5

Benefits: Health, Dental, Life & Disability; sick, vacation & Holiday Pay; Personal Business; Harper Tuition Waiver; and Professional Expense

Work Conditions: Work is primarily indoor and sedentary in nature.

Duties of Position:  Provides administrative and program support for the Office of International Education, including assistance with communication and outreach for the program.  Plans and organizes domestic and international travel for groups of faculty, staff and students.

Acts as the liaison for domestic and international vendors to facilitate OIE travel and programming, including maintaining affiliate agreements. Negotiates pricing on behalf of the College.

Provides clerical support for functions in OIE, including arranging faculty and student travel, processing requisitions and payments, and maintaining, updating, facilitating access to and troubleshooting issues with associated documents and training modules.

Develops and provides information about the study abroad program and disseminates that information by visiting classrooms, and meets with interested study abroad students as needed.

Engages with students to solicit and oversee Student Study Abroad Ambassadors. Trains the Ambassadors on their duties and expectations.

Organizes and attends OIE outreach at appropriate college events.

In conjunction with OIE Faculty Director, prepares various modes of communications that market international studies information and activities to campus constituents, including maintaining the web pages.

Assists OIE Faculty Director with the monitoring of grant activities including budgets, statistical data, grant submission, and reporting.

Enters data, maintains, and monitors Study Abroad online application system.

Communicates with various college departments to organize messaging, marketing, tracking, and assessing Study Abroad courses and programs.  

Provides data entry, maintenance, and monitoring of the web-based risk management system.

Compiles, collects, analyzes and reports Study Abroad Program data.

Represents OIE and Harper College as a member of college committees and external organizations.

Provides support as needed in the Office of Interdisciplinary Programs.

Participates in ongoing cross training with other Program Specialists in Interdisciplinary Programs with the purpose of proving exceptional service and accurate information to students and other Harper College stakeholders regarding Start Smart, Learning Communities, and International Education.

Performs related duties as assigned.

Educational Requirements: High school graduate or equivalent required. Bachelor’s degree preferred.

Experience Requirements: Two years’ general office experience and proficiency in Microsoft Office Suite required.  Experience with international students and working in a college international student office preferred. Experience with group travel also preferred.

Application Review Date: Applications are accepted until the position is filled though priority will be given to applications received on or before: December 3, 2021

Required Documents: ***A resume and cover letter are required to complete the application process***

* Official transcripts required upon hire 
* Employment is contingent upon Criminal Background Check.
* Employment sponsorship is not available.

Harper College is an Equal Opportunity Employer. We strive to create an inclusive learning and working environment where individual differences and identities are respected, valued and embraced. We encourage women, people from historically underrepresented groups, individuals with disabilities and veterans to apply.

Harper College is an Equal Opportunity Employer. We strive to create an inclusive learning and working environment where individual differences and identities are respected, valued and embraced. We encourage women, people from historically underrepresented groups, individuals with disabilities and veterans to apply.


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Last Updated: 11/22/21