Provides administrative and staff assistance to the department of Workforce and Economic Development. This position provides necessary support for the administration of workforce grants on behalf of Harper. Receives, analyzes and distributes grant funds ensuring that all expenditures comply with relevant government (DOL/ETA) statues and align with the parameters of the grants.
Assists with the monitoring of grant activities including budgets, statistical data, information, clerical reports regarding grant activities; Maintains databases pertinent to the grant using appropriate software; monitors grant recordkeeping procedures for accuracy and completeness in order to provide accurate data for reports.
Maintains archival documentation of grant activities such as minutes of meetings, documents related to grant priorities, projects, data bases, and pertinent grant milestones and outcomes.
Assist the Grants Manager prepare monthly, quarterly reports, or annual reports throughout the life-cycle of the grant.
Coordinates communication between the department, partner companies, and internal College departments involved with the grant activities, such as Accounting, Registrar’s Office, Admissions, Continuing Education, and others.
Uses excellent interpersonal and communication skills to assist management of grants multiple projects, activities, and deliverables in a positive, professional, and effective manner.
Interfaces with students and partner companies by responding to questions, scheduling meetings and compiling data; responds in a timely manner in providing accurate information when requests made.
Works well with constant interruptions and changing priorities; able to independently organize work, set priorities, meet critical deadlines and follow-up on various assignments with a minimum level of supervision.
Maintains calendars and schedules related to grants and the Grants Manager as requested; prepares needed documents such as grant timesheets, travel requests, purchase requests, expense reports, correspondence including emails, letters, memos, grant reports, office forms, publicity information, PANs, and orders appropriate office supplies.
Coordinates meetings and other activities hosted by the department; arranges for required rooms, equipment, catering and other items as requested.
Serves a preliminary source of recordkeeping for pertinent student and partner company information.
Works as part of the department team and its’ collaborative efforts to enhance all grant outcomes.
Performs other duties as assigned.