Schedule Information: 7:00am - 3:30pm
Hours per Week: 37.5
Benefits: Health, Dental, Life & Disability; Sick, Vacation & Holiday Pay; Personal Business; Harper Tuition Waivers; and Professional Expense
Work Conditions: Work is primarily indoor and sedentary in nature, however, worker may be subject to both indoor and outdoor site environmental conditions.
Duties of Position: Serves as Facilities Management’s service center specialist and will be primarily responsible for management of the Division’s Computerized Maintenance Management System (CMMS) and management of time keeping system for IEA-NEA union that was previously managed by payroll. Acts as a liaison between Harper Information Technology Department (IT) and the manufacturer for all CMMS software procurement and troubleshooting.
Creates relational database designs by organizing fields into tables, creating primary keys and joining relational tables in the system.
Builds new tables and assists with upgrades based on recommendations from manufacturer and Information Technology.
Oversees the collection of data entered by other staff ensuring the validity and uniformity of information entered into the CMMS. Reconciles service requests, preventive maintenance schedules, FY projects, building records, etc. for a wide variety of users.
Creates standardization methodology for system input elements.
Develops and assembles reports as required for the Division, external benchmarking partners, Harper Institutional Research (IR) and College leadership.
Trains users and student aides for section-specific data entry, monitoring and reporting needs. Meets with supervisors on a monthly basis to review issues/ideas in order to improve use of system.
Track Building M costs to chargeback to Palatine Park District. Run CMMS reports to track time and cost to separate charges for Harper, Common and Palatine Park District and submit to Accounting Department.
Works closely with Human Resources and Payroll for union time keeping system to confirm accuracy of accruals, track and adjust workers compensation issues (pause accruals, add/remove sick time.) Adds new employees to system and removes former employees, and adds missed punches as directed by the employee’s supervisor.
Provides administrative support to Executive Director, Architect, Project Managers, Supervisors as needed.
Serves as back up for Facilities CMMS Supervisor – learn processes for PANs, purchase requisition, FuelMaster – ability to navigate system, run reports
Provides system support to divisional personnel as needed.
Interprets end user specifications to ensure functional user’s needs are met and assists with analysis of vendor submissions for procurement/replacement of other computerized systems used by Facilities Management including time keeping system, department phones, tablets for CMMS mobile users. Interacts with IT as needed.
Coordinates the inventory and provides routine updating and troubleshooting of the division phones, submits monthly invoice to supervisors for review.
Maintains and updates Construction News on HIP page.
Member of Facilities Committee.
Performs other related duties as assigned.
Educational Requirements: Minimum 2-year Facilities-related (i.e. architecture, engineering, interior design, property management, real estate, etc.) degree required.
Experience Requirements: Minimum 5 years direct experience with the operation of a Computerized Maintenance Management System including data analysis and management. Must understand relational databases. Proficiency with Microsoft Office Suite, and basic programming for other divisional telecommunications and computer-related products.
Application Review Date: Applications are accepted until the position is filled though priority will be given to applications received on or before: May 6, 2022
Required Documents: ***A resume and cover letter are required to complete the application process***
* Official transcripts required upon hire
* Employment is contingent upon Criminal Background Check.
* Employment sponsorship is not available.
Harper College is an Equal Opportunity Employer. We strive to create an inclusive learning and working environment where individual differences and identities are respected, valued and embraced. We encourage women, people from historically underrepresented groups, individuals with disabilities and veterans to apply.