Jobs at Harper

Assistant Controller

Apply now Job no: 493947
Work type: Full time
Location: Harper College Main Campus (Palatine)
Categories: Supervisory/Management
Salary: $91,463 - $121,740
Pay Grade: SM Salary
Division: Finance & Administrative Services
Department: Finance & Administrative Services

Schedule Information: 8:00 to 4:30, more hours will be required as work develops

Hours per Week: At least 37.5

Benefits: Health, Dental, Life & Disability, Sick, Vacation and Holiday Pay, Personal Business, Educational Assistance, Tuition Waivers at Harper and Professional Expense.

Work Conditions: Work is indoor and sedentary in nature.

Duties of Position: Responsible for providing leadership in the day to day operations of the financial and accounting services of the College including accounts payable, payroll, audit functions, general accounting and government reporting. Contributes to keeping the accounting and financial process of the College compliant and ensures accurate financial reporting and internal control.

Prepares annual financial statements.  Acts as liaison to auditors during the audit.  Compiles  auditor requests.  Reviews lead schedules and supporting fluctuation explanations. Provides  financial data for  audits conducted by various agencies, including the Workers Compensation audit, HLC reporting, State University Retirement System, Community College Health Insurance Security Fund, UFRS submissions, and IPEDS.

Monitors College’s financial system data, researches and resolves problems, collaborates with appropriate technical personnel to identify and correct any errors. Performs data testing and verification for upgrades to the financial system.

Leads the expansion of Oracle Cloud functionality, providing better efficiency and effectiveness of the system.  Serves as liaison to IT and HR to perform this duty.

Develops and maintains a cash management system, with approval from the Controller, to maximize return on cash.

Suggests investment tools for available cash and places the investment within College guidelines.

Provides customer service training, orientation and motivation of accounting staff. Performs staff evaluations and encourages individual employee growth and development.  Interviews potential staff replacements when openings occur within department.

Oversees the application of organizational policies and internal controls related to Accounts Payable, Accounts Receivable, and Payroll.  Recommends improved processing modifications.

Assesses Accounts Payable, Accounts Receivable, General Accounting and Payroll personnel needs, assigns and reviews work to meet completion deadlines.  Resolves discrepancies with College vendors and College community.

Creates Accounts Payable paper check and electronic payment production.  Reviews checks issued and attached documentation before release.

Monitors College spending to ensure expenditures are within IRS and Board policies.

Prepares Federal & State quarterly and annual payroll tax returns in coordination with ADP, including submission of W-2’s and 1099’s. Responds to IRS notifications as needed.

Interprets and implements changes required by the Internal Revenue Service in the Payroll System.

Prepares monthly Board of Trustees reports including investments, payroll and AP details.

Maintains ledger for College assets and recording of depreciation expense.

Reviews financial transactions of staff for proper approval and fund accounting reporting. 

Completes and submits State of Illinois UFRS and other mandatory local and state reports.

Establishes new general ledger accounts and monitors maintenance of those accounts.

Prepares necessary journal entries for the accounting system.

Opens and closes AP, AR, and GL modules on a monthly basis in Oracle Cloud.

Performs complex accounting analyzes, special reports and projects as requested by the Controller and Executive Vice President of Administrative Services/Finance. 

Performs related duties as assigned.

Educational Requirements: B.A. in Accounting required.  CPA preferred.

Experience Requirements: Three years of accounting supervisory experience required in education or other non-profit organizations including preparing GASB and GFOA compliant Comprehensive Annual Financial Reports.  Experience with Federal Financial Aid, 403(b)/457 Tax Sheltered Annuity Programs, integrated software systems, and tax requirements preferred.  Proficient in database, spreadsheet and word processing software packages in a windows environment. Knowledge of governmental fund accounting.

Application Review Date: Applications are accepted until the position is filled though priority will be given to applications received on or before: March 3, 2021

Required Documents: ***A resume and cover letter are required to complete the application process***

* Official transcripts required upon hire 
* Employment is contingent upon Criminal Background Check.
* Employment sponsorship is not available.

Advertised: Central Standard Time
Applications close:

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