Schedule Information: Monday-Friday, 8 am - 4:30 pm. Employee is on call 24/7/52 to respond to campus security and/or safety problems. Employee must carry and maintain a personal cellular telephone, subject to College business use reimbursement rules.
Hours per Week: 37.5 hours
Benefits: : Health, Dental, Life & Disability; Sick, Vacation & Holiday Pay; Personal Business; Harper Tuition Waivers; and Professional Expense
Work Conditions: Work is primarily indoor and sedentary in nature.
Duties of Position: Acts as an integral part of the senior leadership team and is responsible for preparing the College’s monthly, quarterly and annual financial statements and accompanying analyses in accordance with Generally Accepted Accounting Principles (GAAP).
Responsible for the operation of the financial and accounting services of the College, including the functions of the Business Office, Accounts Payable, Accounts Receivable, Payroll, General Ledger, Budget, Procurement, Auxiliary Services, grant accounting and cash management
Plans and coordinates the annual audit. Responsible for the production of timely and accurate monthly and annual financial statements. Serves as the liaison to external audit functions.
Coordinates and compiles the annual budget including the development of the budget calendar. Monitors progression of budget during development cycle to ensure timely completion. Supports EVP with analysis and recommendations to facilitate resource allocation decisions of Executive Cabinet.
Assures the ongoing financial commitments of the College are handled on a timely and accurate basis through regular supervision of the various disbursement functions and internal controls.
Develops, recommends and implements financial and accounting plans, policies, procedures and guidelines to ensure that the college's resources are appropriately controlled in accordance with generally accepted accounting principles and State laws, rules and regulations. Interprets GASB pronouncements to ensure integrity of financial records.
Monitors and maintains accounting records for all funds.
Responsible for the preparation of all financial statements as required. Develops special reports and analyses to support institutional financial decision-making.
Participates in bond sales preparations and provides manages investment of bond proceeds including managing and reporting on related arbitrage issues.
Manages the tax levy extension and collection process. Supervises and stays current on all issues related to property taxes including tax cap and implications of changes to assessment process.
Oversees the accounting for grant funds in conjunction with college personnel responsible for administering grants.
Recommends and implements modifications to financial and accounting systems insuring system control, proper authorization and reporting accuracy of data. Monitors adequacy of internal control procedures.
Coordinates the flow of financial data from the student accounts receivable system and the student registration system into the general ledger.
Reviews financial transactions for proper approval and conformance to proper fund accounting rules.
Ensures adequacy of cash flow to meet College’s needs. Supervises the development and maintenance of cash flow projections. Manages College investments to provide optimum return on prudent investments following Board policies. Responsible for the preparation of investment reports.
Responsible for the Procurement function including the competitive bid process in compliance with college policy and State requirements. Serve the campus community with purchasing support and contract administration while ensuring businesses owned by minorities, females and persons with disabilities have a fair opportunity to compete for college business.
Oversees the Auxiliary Services department to maintain quality goods and services while minimizing financial burden on college operations.
Motivates staff to perform with a customer orientation and develop evaluation guidelines that measure the effectiveness of the team performance. Identify training needs of staff and ways to provide the needed training. When vacancies occur, assist in recruiting and filling the vacancies with competent staff.
Perform related duties as assigned.
Educational Requirements: Bachelor’s Degree in accounting, finance or related field. CPA and/or Masters Degree in finance or accounting preferred.
Experience Requirements: Five years plus experience in an administrative position. Experience in an educational environment preferred. Possesses high professional standards and a personal code of ethics characterized by honesty, integrity, openness and fairness. Knowledge of non-profit/governmental fund accounting with a working knowledge of accounting, operational and financial reporting issues. Proven financial management skills with knowledge of applicable GAAP, GASB, as well as a working knowledge of A-21(Cost Principles for Educational Institutions), A-110 (Uniform Administrator Requirements for Grants & Other Agreements), and A-133 (Audits of States Local Governments & Non-Profit Organizations) guidelines. Excellent organizational and communication skills (verbal and written) with a high level of management skills. Ability to read, analyze, and interpret common technical accounting journals and financial reports. Proficiency with automated financial and accounting reporting systems, Oracle preferred.
Application Review Date: Applications are accepted until the position is filled though priority will be given to applications received on or before: September 11, 2020.
Required Documents: ***A resume and cover letter are required to complete the application process***
* Official transcripts required upon hire
* Employment is contingent upon Criminal Background Check.
* Employment sponsorship is not available.