Secretary part-time, President's Office

Apply now Job no: 493017
Work type: Part time
Location: Harper College Main Campus (Palatine)
Categories: Classified Staff
Salary: $15.69 - $19.94
Division: President's Office
Department: Office of the President

Schedule Information: 9:00 am - 2:00 pm M-F

Flexibility with work schedule required on occasion (early mornings, evenings and weekends).

Hours Per Week: 25

Benefits:  Prorated Sick & Vacation; Holiday Pay; 2 Harper Tuition Waivers per semester

Duties of Position:  

Responsible for providing high level clerical and reception support for the President’s Office. Maintains the confidentiality of the office. Acts as representative for the office. Provides support and back-up for the Administrative Coordinators in the operational details of the office and for special projects and events.

Serves as the President’s Office receptionist. Greets visitors and answers telephone, screens and channels calls, takes and distributes messages. Provides information and refers individuals to appropriate resources as needed.

Assembles meeting and background information for daily schedule binder for the President.

Maintains confidentiality and privacy for sensitive information.

Monitors budget activity and makes recommendations for transfers or adjustments. Processes invoices, check requisitions and other expenditure information and maintains  appropriate records for specified programs and projects. 

Opens, sorts and distributes incoming office mail. Assists in mailing preparation as needed.

Assists with confirming appointments as requested.

Provides support for events and meetings, such as room scheduling, catering orders, response follow-up.

Provides clerical assistance including proofreading, photocopying, and assembling materials.

Assists with special projects as needed.

Performs other duties as assigned.

Educational Requirements:  A.A. or equivalent experience with specialized training in office skills including Microsoft Office (Word, Excel, PowerPoint, Outlook). 

Experience Requirements:   3 years working in a fast-paced office environment. Excellent verbal, written and critical thinking skills required.  Detail oriented; self-starter with high motivation.  Able to perform under deadlines.  Provide high quality, enthusiastic customer service to faculty, administration, students, and colleagues. Committed to the values and mission of Harper College.

Application Review Date:  Applications are accepted until the position is filled though priority will be given to applications received on or before: September 7, 2017.

Required Documents***A resume and cover letter are required to complete the application process***

* Official transcripts required upon hire 
* Employment is contingent upon Criminal Background Check.

* Employment sponsorship is not available.

Advertised: Central Daylight Time
Applications close:

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